NY de Volunteer Staff

NY de Volunteer’s department function

Program Department is responsible for organizing and executing the program activities in support of the mission. Key functions include disseminating program information, recruiting participants, and directing activities at the event site. This team manages the direct contact point with external customers including program participants, service recipients, and media groups. As such, this team serves as an important ambassador of the NYdV brand and what it represents.

Development Department is responsible for executing strategies set by the executive team to secure funds for the organization. Key functions include gaining corporate sponsorship, securing grants from various foundations, organizing fundraising events, and recruiting new members. The development function manages the direct contact point with another key external customer group – individual and corporate supporters. Similar to the program team, the development team must also serve as an active ambassador of the NYdV brand to the external world.

Finance & Legal Department is responsible for managing all financial and legal aspects of the organization. Key functions include maintenance of federal 501(c) filing status, day-to-day financial bookkeeping, and liaison with legal and accounting services. By providing effective management of those projects, finance team will ensure full regulatory and tax compliance for NYdV and its operations.

Information Technology Department is responsible for managing the technology to support the operation of NYdV. This includes the front-end maintenance of NYdV website as well as the back-end development and maintenance of the organizational database. Key projects include redesigning the NYdV website, building a membership database, and developing a log-in system for tracking volunteer activities.

Communications Department is responsible for managing all external communications on behalf of the organization. Key tasks include drafting, proofing, and/or issuing of press releases, newsletters, and articles. In addition, a crucial responsibility of cultivating and managing relationships with members of all relevant media resides with this department. With carefully crafted communications that support the overall organizational strategy, this team ensures the consistency of NYdV’s brand identity.

General Affairs Department is responsible for providing office support to all other functional teams. Examples of tasks would include report and document generation, file maintenance and update, call answering and routing, and etc. Specializing in administrative tasks, this team play an important role in ensuring that activities undertaken by other functional groups are carried out successfully and smoothly.

By design, all strategy formulation process is concentrated at the top with the Executive Team. As all other departmental staff members consist of volunteers, there has historically been relatively high turnover at all positions. Centralized planning and decision-making process is incorporated in order to minimize the disruption in operation that may result from departure of staff members at all other functional groups.